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Category of information
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Business or commercial purpose for which it was collected and retention period
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Personal Information
Identifiers: name, date of birth, telephone number, mailing address, email address, internet protocol address, unique number assigned to identify the device used to access our Sites
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Performing services on behalf of the business, including maintaining or servicing accounts, administering benefits, legal compliance, payroll, providing customer service, billing for service and collecting payments, verifying customer and personnel information, providing advertising or marketing services, utilizing analytic services or providing similar services on behalf of the business or service provider; detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; undertaking activities to verify, upgrade, enhance or maintain the quality of our products or services.
Information is retained for the period of employment or for the duration of any receipt of benefits (whichever is longer) and for at least 5 years thereafter or as required by applicable law.
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Sensitive Personal Information
Identifiers: Social Security number, driver’s license number, log in credentials, financial account information, precise geolocation, racial or ethnic origin, union membership, contents of email/voicemail, instant messages and text messages when using company equipment biometric information, medical information associated with workers comp claims
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Performing services on behalf of the business, including maintaining or servicing accounts, administering benefits, legal compliance, payroll, providing customer service, billing for service and collecting payments, verifying customer and personnel information, providing advertising or marketing services, utilizing analytic services or providing similar services on behalf of the business or service provider; detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; undertaking activities to verify, upgrade, enhance or maintain the quality of our products or services.
Information is retained for the period of employment or for the duration of any receipt of benefits (whichever is longer) and for at least 5 years thereafter or as required by applicable law. Geolocation information is retained for 1 year.
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Employment Application information
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To facilitate the employer-employee relationship, the following information will be collected for business purposes. This may include your resume, application form, work history, work permit information if applicable, education, degrees, academic records, languages and qualifications, references, citizenship/nationality, date of birth, gender, and other protected class data to the extent it is disclosed during the application and recruitment process, and any professional licenses, memberships, or certifications. May also include pre-screening information through a 3rd party background vendor that includes verification of your identity, address, or references and, where permitted by local law, the verification of background checks (including criminal or judicial data) about you in accordance with applicable law.
Information is retained for the period of employment if applicable or for at least 5 years if not employed.
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Employment information
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To facilitate the employer-employee relationship, the following information will be collected for business purposes. This may include your employee identification number, social security number, passport number, driver’s license, company photo, badge number, job title and description, department and manager, reporting lines, work location, cost center, business unit or group, work status such as full time or part time, working hours, performance reviews; training information, salary history which may include commissions and bonuses, benefit history.
Information is retained for the period of employment or for the duration of any receipt of benefits (whichever is longer) and for at least 5 years thereafter or as required by applicable law.
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Information in Customer/Human Resource Records
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Performing services on behalf of the business or service provider, including maintaining or servicing accounts, administering benefits, legal compliance, payroll, providing customer service, processing or fulfilling orders and transactions, verifying customer and personnel information, processing payments, providing financing, providing advertising or marketing services, utilizing analytic services, or providing similar services on behalf of the business or service provider; responding, on a priority basis, to outages or trouble tickets for certain customers that provide us with limited medical information; detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; undertaking activities to verify, upgrade, enhance or maintain the quality of our products or services.
Information is retained for the period of employment or for the duration of any receipt of benefits (whichever is longer) and for at least 5 years thereafter or as required by applicable law.
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Internet or other electronic network activity (information regarding your interaction with our Sites or advertisements)
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Performing services on behalf of the business, including providing analytic services; auditing related to a current interaction with the consumer and concurrent transactions, and auditing compliance with this specification and other standards; detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; short-term, transient use, although no personal information is disclosed to third parties and is not used to build a profile about a consumer or otherwise alter an individual consumer’s experience outside the current interaction; undertaking internal research for technological development and demonstration.
Information is retained for up to 5 years.
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Commercial information (products or services purchased, obtained, received or considered, other purchase or consuming histories or tendencies)
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Auditing related to a current interaction with the consumer and concurrent transactions; performing services on behalf of the business including processing or fulfilling orders and transactions, verifying customer information and processing payments; undertaking activities to verify, upgrade, enhance or maintain the quality of our products or services.
Information is retained for the period of time you receive services and for at least 4 years thereafter or as required by applicable laws.
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